Private Limited Company Registration

A Private Limited Company is one of the most popular and widely adopted business structures in India, particularly suited for start-ups, entrepreneurs, and small-to-medium scale businesses. Governed by the Companies Act, 2013 and regulated by the Ministry of Corporate Affairs (MCA), this form of entity offers limited liability, separate legal existence, and perpetual succession, making it an attractive choice for business owners.

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Introduction

In a Private Limited Company, the liability of members is limited to the extent of their shareholding, and the company’s identity is distinct from its owners and directors. This means that even in the event of a director’s death, the company continues to exist and operate.

As per the law, a Private Limited Company can have a maximum of 200 members. Registration of such a company gives your business legal recognition and credibility, making it easier to raise funds, secure contracts, and build customer trust.

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Key Advantages of a Private Limited Company

• Limited Liability – Personal assets of shareholders are protected.
• Separate Legal Entity – The company can own assets, incur debts, sue, or be sued in its own name.
• Perpetual Succession – The company continues despite changes in ownership or management.
• Easy Transferability – Shares can be transferred easily to other persons, subject to shareholder agreement.
• Enhanced Credibility – Recognized as a registered and compliant business entity.

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Minimum Requirements

To incorporate a Private Limited Company in India, you must have:

• Minimum 2 Directors (at least one must be a resident of India)
• Minimum 2 Shareholders (can be the same as directors)
• Registered Office Address in India
• No Minimum Capital Requirement (can start with any amount of authorized capital)

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List of Documents Required

For Directors & Shareholders

• Passport-size Photograph
• Self-attested PAN Card
• Self-attested Identity Proof – (Aadhaar / Passport / Voter ID / Driving Licence)
• Self-attested Address Proof – (Bank Statement / Utility Bill not older than 2 months)
• Director Identification Number (DIN) (if any)
• Digital Signature Certificate (DSC) for all directors

For Registered Office

• Owned Property – NOC from Owner, Property Papers, and recent Utility Bill
• Rented Property – Rent/Lease Agreement, NOC from Landlord, and recent Utility Bill

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Basic Information Required

• Authorized & Paid-up Share Capital details and number of shares subscribed
• Place of birth & duration of stay at current address for directors & shareholders
• Occupation & Educational Qualifications
• Proposed Business Activity
• Email IDs & Contact Numbers of all members

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Process of Private Limited Company Registration

The registration process can be completed entirely online via the MCA portal in the following steps:

1. Apply for Digital Signature Certificate (DSC) for all directors.
2. Apply for Director Identification Number (DIN) (if not already obtained).
3. Reserve Company Name using Part A of the SPICe+ form.
4. File SPICe+ Part B with linked forms e-MoA (INC-33), e-AoA (INC-34), and AGILE-PRO for PAN, TAN, GST, EPFO, ESIC, and Bank Account.
5. Verification by ROC and Issuance of Certificate of Incorporation along with PAN & TAN.
6. Open Current Bank Account in the company’s name.

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Recent Amendments & MCA Compliance Updates

• No need to mention SRN for names reserved in SPICe+ Part A (auto-displayed in Part B).
• Mandatory ESIC & EPFO Registration for companies incorporated on or after 23rd February 2020.
• Mandatory Profession Tax Registration for companies incorporated in Maharashtra from 23rd February 2020.
• Mandatory Bank Account Opening through AGILE-PRO linked form.
• Automated INC-9 Declaration for first directors & subscribers (exceptions apply if >20 subscribers/directors or no DIN/PAN).
• Mandatory use of e-MoA & e-AoA for companies with up to 7 subscribers (specific rules apply for foreign nationals and non-individual subscribers).

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Why Register a Private Limited Company with Us?

At SUDARSHAN HEGDE AND CO – Chartered Accountants, we specialize in quick, affordable, and fully compliant company registration services.
We handle documentation, MCA filings, DSC & DIN applications, name approval, incorporation certificate, and post-incorporation compliances — so you can focus on growing your business.